Prism Blog

Admin Console Release 3rd February 2016

We’re pleased to announce that a new release of the Admin Console is now live.

User Management

This release brings User Management – a new option in the top bar that enables you to create and manage additional users of the Admin Console.

User management option

It gives you a list of existing users with options to edit or delete them, or to add a new user.

Users list

To add a new user you specify a username and password, their name and email address, and the features and tenancies that they can administer. Once they have access, they will be able to change their password and email address under Account settings.

Add new user

The control of access to Admin features is managed at two levels: Groups and Roles. You can also specify which tenancies can be administered. Selected Groups and Roles apply equally to all of the selected tenancies for the relevant product, such as Prism. Currently, Groups and Roles are provided only for Prism. Use the arrow controls to select or de-select Groups, Roles and Tenancies for the user.

Groups are broad categories of Admin features; Roles provide access control at a more detailed level. In the cases where there is both a Group and a set of Roles, such as Prism – Moderation, if you select the Group then the user will have all of the Roles for that Group, regardless of whether you explicitly select them. So if, for example, you only want the user to be able to moderate lists but not reviews or tags, then select only the Role Prism – Moderation – Lists, and not the Group Prism Moderation.

For products where Admin Groups and Roles are defined (currently only Prism), you must select at least one Group or Role. If you select a tenancy for any other product then the user will have access to all of the Admin features for that tenancy.

Comments and contact

If you have any comments, questions or suggestions please get in touch. You can comment here on the Prism blog, on the Prism forum and Prism Ideas or contact your Account Manager or the Prism team directly.

4 Responses

  1. John Usher Says:

    Huzzah! – Long awaited…

  2. John Usher Says:

    After due review, like THHGTTG – Mostly Huzzah!

    A few immediate queries:

    * Creation process mandates an email address – why? That seems to rule out generic(Role/Task based) application. For high risk permissions, understandable, but if we want to make – say – just Tenancy Cache update fairly accessible, why?

    * Who am I? It still says ‘Capita Libraries Admin’ on the header – which Admin? There is now more than one Admin!

    * ‘Overview/ seems to persist as an option, even if it has no Roles enabled and is blank – could be clearer.

    * Account settings seems to be universal to all accounts – could we perhaps restrict access to ‘Two-step verification in future?

    But still a good start – and very welcome.



  3. Terry Willan Says:

    Hi John, Thanks for the appreciation. These are good points – all noted.

  4. Terry Willan Says:

    Hi John, We’re investigating the issues with contact points and working on a fix, as you know from separate correspondence.

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