Soprano Blog

Archive for the 'Release notices' Category

Soprano release preview 10th November 2020

We’re pleased to announce that the next release of Soprano is available for preview.

This release includes the following:

  • Cataloguing
    • Searching Base to enable overwriting of a local bibliographic record
  • Cataloguing fix
    • Display of fields in View MARC
  • Circulation
    • Bulk edit of copies linked to a bibliographic record

Cataloguing

Searching Base to enable overwriting of a local bibliographic record

A new feature has been introduced in Resources to enable a local record to be overwritten with a bibliographic record from Base. It can also be used to import a bibliographic record if no local records are found by the search.

You need the following enablement to switch on the Search Base feature:

  • Search external databases

You need this enablement to import and overwrite records:

  • Import from external databases

Navigate to the Resources page, and choose the Search Base tab.

Enter your search terms to perform a keyword search against the local catalogue and an ‘Any – keyword complete’ search against Base. ‘Any – keyword complete’ searches take each word entered and search for the presence of each word anywhere in the record. In this iteration of the software the system searches the databases specified in Configure Alto> Parameter Management> Rules> Bibliographic Search Order> Cat. Auto Search Order initially and then automatically goes on to search the other Base databases. This can mean that some searches take longer to complete – we plan to make improvements in a future release. It does not search any external databases at the moment. The results from Base are displayed in the order in which the databases are searched and the first 20 results are returned. Click on an entry in the top part of the screen to see the MARC record below.

If results have been returned from both Base and the local catalogue and a bibliographic record on both sides of the screen has been selected, the Overwrite local record button will use the selected Base record to overwrite the local bibliographic record. Items and serial holdings are unaltered but are linked to the new work description. Any 856 fields and local fields that contain your MARC Organisation Code in the existing record are retained.

If results are returned from Base only, when a bibliographic record is selected, the Import button will load it into the local database.

Cataloguing fix

Display of fields in View MARC – When a bibliograpic record is displayed in View MARC, the fields will now display in the correct order.

Circulation

Bulk edit of copies linked to a bibliographic record

A new feature has been added to allow bulk changes to the items linked to a bibliographic record. Please note this feature requires LDS 2.9.13.

If you have the following enablement, you will be able to make changes in bulk to the items attached to a bibliograpic record. Note this enablement also allows the user to edit an individual item from the Resources page.

  • Circulation> Circulate item> Edit Circulate item

Note to be able to add items you need these enablements:

  • Cataloguing
  • Cataloguing> Edit item

Click on the Add/Edit items button to access the functionality and then select the Edit items radio button to make changes to the items listed on the screen.

Choose the values you want to use from the fields at the top of the screen. The Status, Record as donation and Barcode fields cannot be updated and are not used in the update process. Choose which items you wish to update using the check boxes to the right of the items and click Update item(s). Where there are several pages of items you will need to update each page separately. The screen is refreshed once the update is completed.

Note: The items in the list are ordered by site, shelf mark and item type. When one of these values is updated for just some items, after the update they may be filed on a different page to the one you are on.

Release Procedure

To preview this release

You can preview this release by inserting ‘-demo’ into your tenancy URL after the word ‘soprano’: soprano-demo.capita-libraries.co.uk/{your tenancy name}. Please remember that it accesses your live data.

Release to the live service

This version of Soprano is expected to be released to the live service on Tuesday 17th November 2020.

If you need an LDS upgrade

Your current LDS version number is displayed in the footer of Soprano pages. If you require an upgrade to LDS 2.9.13 mentioned for the above feature, please raise a support case through the customer support portal.

Comments and contact

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog or contact our support team directly.  To suggest and discuss additional features please visit the Soprano Ideas Forum.

Soprano release 12th August 2020

We’re pleased to announce that the release of Soprano that was previously in preview has been released to live service this morning.

This release includes the following:

  • Acquisitions
    • Default data when creating an order
  • Cataloguing
    • Adding and editing the 007 field
  • Circulation
    • Download the Pick Reservations list
    • Allowing volunteers to satisfy reservations and transit items for reservations
  • Circulation fixes
    • Manage Areas, Sequences now accessible
    • List of products in the till now accessible

The details are given in this release notice.

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog or contact our support team directly. To suggest and discuss additional features please visit the Soprano Ideas Forum.

Soprano release 26th July 2019

We’re pleased to announce that the version of Soprano that was in preview recently has been released to the live service this morning.

This release includes:

  • Circulation
    • Fix to create borrower

Details of the inclusions are given in this release notice

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog or contact our support team directly.  To suggest and discuss additional features please visit the Soprano Ideas Forum.

Soprano Release Preview 25th July 2019

We’re pleased to announce that the next release of Soprano is available for preview.

This release contains the following:

  • Circulation
    • Fix to create borrower

Circulation

Fix to create borrower

Re-using a borrower record details in create borrower. When the “Reuse borrower details” button is clicked, details are now copied over from the first record to the new one.

Release Procedure

To preview this release

You can preview this release by inserting ‘-demo’ into your tenancy URL after the word ‘soprano’: soprano-demo.capita-libraries.co.uk/{your tenancy name}. Please remember that it accesses your live data.

Release to the live service

This version of Soprano will be released to the live service on Friday 26th July 2019.

Comments and contact

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog or contact our support team directly.  To suggest and discuss additional features please visit the Soprano Ideas Forum.

Soprano release 15th June 2018

We’re pleased to announce that the version of Soprano that was in preview recently has been released to the live service this morning.

This release includes:

  • Inter-Library Loans
    • Receipt ILL Request
    • ILL fixes
  •  Circulation
    • Circulation fixes

Details of the inclusions are given in the release notice.

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog, in the Soprano Forum, or contact your Account Manager. You can suggest and discuss additional features in the Soprano Ideas Forum.

Soprano release 3rd April 2018

We’re pleased to announce that the version of Soprano that was in preview recently has been released to the live service this morning.

Details of the inclusions are given in the release notice.

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog, on the Soprano forum and Soprano Ideas or contact your Account Manager or the Soprano team directly.

Soprano release preview 17th August 2017

We’re pleased to announce that the next release of Soprano is now available for preview.
This release includes:

  • Purchasing
    • Searching for a work to order
    • Searching for orders on the Orders page
    • Order State filter
    • Order notes and instructions
    • Open Order improvements
    • Aggregate funds
    • Funds summary
    • Other fund improvements
    • Supplier improvements
    • Purchasing fixes
  • General
    • Item state information
    • Edit item barcode and shelfmark
    • Home site and shelfmark together in item header
    • Work and Item action buttons re-organised
    • Retaining your last search
    • Serial holdings summary
    • Name only in menus
    • ‘Update in progress’ indicator
    • LDS up-to-date check
  • Circulation
    • Quick navigation between circulation tasks
    • Remove item from reservation shelf
    • Borrower search prompt text
    • Borrower email address validation
    • Create Borrower with no Department
    • Borrower reservation in transit
    • Circulation fixes

 

Purchasing

Searching for a work to order

When you click the Create Order button on the Orders page you have the option to search the local database and Base for a work to order or to create a work.  Improvements have been made to the search function so you can now search using keywords as an alternative to a standard identifier and in both cases get a set of records to choose from. Up to five records from the local database and ten records from Base will be displayed.

A keyword search needs to be as specific as possible for the best results.

Clicking the Select button on a local record or the Import button on a Base record brings up the Create Order form.

 

Searching for orders on the Orders page

Searching for orders has been improved so you can now

  • Search for an official order number without having to use the ‘official’ qualifier
  • Search by ISBN or other standard identifier
  • Enter a partial order number or other reference number

  • Carry out a keyword search.This retrieves the same records as a search in Resources, then displays the orders linked to the first record found so may be useful for exact title searches.

 

Order State filter

Complete has been added to the Filter by Order State list in Orders.

 

Order notes and instructions

You can now edit the Notes and Supplier Instructions fields on the Notes tab of an order.

 

Open Order improvements

There is a new Create Open Order button next to the search box on the Open Orders page.

Clicking this takes you to the Begin ordering page where you can search for a work or create one.

 

Aggregate funds

Base and Aggregate buttons have been added to the Create Fund form so that an aggregate fund can be created.

Clicking the Aggregate button brings up a field that enables member funds to be selected from a list. Currently only base funds can be added as members.

Member funds can be added and removed on the Members tab of an existing fund.

The Add Money and Transfer Money buttons no longer display on an aggregate fund and the list of funds you see when you click Add Money on a base fund no longer includes aggregates.

 

Funds summary

The new Funds Summary tab brings up a dashboard of fund information for the current financial year.

Charts on the left of the screen give overviews of spending and usage. On the right there are lists of funds based on levels of expenditure and options for selecting funds.

If funds are selected, they display in a list on the left of the screen, which can be sorted and searched.

Clicking on a fund in the list takes you to the fund record.

 

 

Other fund improvements

A fund’s name, expenditure code and notes can now be edited. Select the pencil control in the record header to bring up the edit form.

When money is transferred into or out of a fund, the commitment and expenditure limits are now adjusted automatically.

A Financial Year filter has been added to Funds. This displays the three most recent financial years specified in the database and defaults to the latest year.

 

Supplier improvements

The status of a supplier is now changed using a button rather than by editing the record.  This screenshot shows the buttons for making a closed supplier Active or Inactive.

The account code used by finance integration now displays on the Supplier page and is editable.

 

Purchasing fixes

Permission to cancel an order. The Cancel button no longer displays if you don’t have permission to edit orders.

Error on confirming an order. An error message now displays if required when you confirm an order on the list of orders. Previously the Confirm button disappeared without giving a message.

Receipting an order for an inactive supplier. This now displays a meaningful error message.

 

 

General

Item state information

More use is now made of the area in the item header between the description panel and the action buttons to give information about the state of the item, so that you can see at a glance anything that might affect what you do with the item. Exceptions are given in red or amber, replacing icons on the top left corner of the item cover image; other conditions are given in blue, as already seen for cases such as in transit. Item state information covers conditions such as: on loan, overdue, reserved, on the reservation shelf, has message/s (with a count of messages and a link to view them), Has Query (now amber rather than blue), in transit, rotation due, and has inter-library loan.

Where it’s helpful and feasible, some detail is included in the label indicating a particular condition. Cases include: a single reservation – the collection site name is given; the item is on the reservation shelf – the expiry date is given; a query – the reason is given; in transit – the destination site name is given. The full text of one forced message is displayed.

Item state alert icons are also given in the Item Description column in outcome rows for Issue, Renew and Return, where appropriate.


 

Edit item barcode and shelfmark

The barcode and the four elements of the shelfmark (Sequence, Size, Class and Suffix) are now included on the item edit form. The shelfmark fields require a forthcoming version of the Local Data Services (LDS).

This allows you to change the barcode number, for example when you’ve had to replace an unreadable barcode, and to change the shelfmark, for example to add one, to change a default, to correct an error or to reflect a move.

In the shelfmark you can select values (or leave no value) for Sequence and Size from menus of your defined values. In the Class number field when you type three or more characters an autocomplete list appears showing existing classification numbers beginning with your string, to help with consistent application of class numbers and so that you know when you add a new classification number to your library.

 

Home site and shelfmark together in item header

The shelfmark is now displayed following the home site in the item header.

 

Work and Item action buttons re-organised

The action buttons on the right of the header of entities such as works, items, funds and suppliers are now organised into groups with labels describing the areas they relate to. Button colour now serves to indicate main and other actions.


 

Retaining your last search

When your resources search query retrieves more than one result, Soprano now retains the query. When you select the Resources tab, instead of getting the Resources front page with Recent Activity, it re-plays your last search query giving you the first page of results with the query in the search box. This supports use cases where you want to act on more than one result from the same query, such as reserving similar works.

A new X button at the end of the search box allows you to clear the box and results, giving you the Recent Activity page with the cursor in the search box ready for your next query. The same can be done by selecting the Resources tab again. Alternatively you can remove the old query ‘manually’ and type a new query in the search box.

 

Serial holdings summary

Your summary holdings statement for the site where you are signed in is now displayed in the Work header.

 

Name only in menus

We’ve made menus consistent throughout Soprano in displaying and being ordered by name only. These include Current Site on the sign in page; Borrower Type, Home site and Department; Item Home site, Status and Type; Reserve Collection site; Update Item Status, Type and Site.

 

‘Update in progress’ indicator

When you submit an edit to the borrower or item header the form closes and the unchanged view may re-display for a while if your LDS has a delay in applying the update. Soprano now displays a spinner below the pencil edit control to indicate that your update is in progress.

 

LDS up-to-date check

In the footer of every page there is a link LDS version that gives you the notice about whether or not your LDS is up-to-date.

 

Circulation

Quick navigation between circulation tasks

At busy service points you need to be able to switch quickly between circulation tasks. To support this, when you select the Home tab a sub-menu bar displays with links to Issue Items, Renew Loans or Return Items From Loan. That enables you to access any of those tasks with one click/tap, when you are in any other of those tasks or on the Home page.

 

Remove item from reservation shelf

The Item detail page now provides a Remove From Shelf button when the item is on the reservation shelf. This provides an alternative option to the facility already offered on the reservation shelf page (accessible from the Home page). The button removes the item from the reservation shelf and sets the reservation status to Uncollected.

 

Borrower search prompt text

The prompt text in the borrower search box in both the Borrowers page and the Home page now indicates more of the types of search available for finding borrowers. You can search for borrowers using name, barcode, institution ID, postcode, date of birth, or email address.

 

Borrower email address validation

Email address input is now validated in Create Borrower and in Borrower > Information > Contacts. In the Borrower Create form if you enter an invalid email address then, on leaving the field, you are advised in red to ‘Please enter a valid email address’:

In Borrower > Information > Contacts when you add or update an email address if you enter an invalid address then when you save the change you get a lightbox overlay advising you to ‘Please enter a valid email address’:

 

Create Borrower with no Department

If your Soprano is configured to show Borrower Department, then in the Create Borrower form you have a Department field. It now includes a ‘none’ option at the top of the drop-down list of Departments, enabling you to register no value for that field.

 

Borrower reservation in transit

In a borrower’s list of reservations, when an item is in transit to satisfy the reservation then Soprano now indicates this in the Status column as ‘In Transit’.

Circulation fixes

Empty pick list notice. When a pick list, either for reservations or stock rotation, has no qualifying items, a notice is now given to make that clear.


Borrower photo disappearing. Borrower photos now display correctly at all screen or browser window widths.
No reservation queue.The message ‘There is no reservation queue for this item’ no longer erroneously displays when a second or subsequent reservation is placed on a work.

 

Release to the live service

This version of Soprano will be released to the live service on Tuesday 29th August 2017.

 

Comments and contact

If you have any comments, questions or suggestions please get in touch. You can comment here on the blog, in the Soprano Forum, or contact your Account Manager. To suggest and discuss additional features there is the Soprano Ideas Forum.


Soprano release 4th July 2017

We’re pleased to announce that the version of Soprano that has been in preview recently has now been released to the live service.

Details of the inclusions are given in the release notice on the Soprano blog.

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog, on the Soprano forum and Soprano Ideas or contact your Account Manager or the Soprano team directly.

Soprano release preview 29th June 2017

We’re pleased to announce that the next release of Soprano is now available for preview.

This release addresses issues relating to Borrower Date of Birth.

Date of Birth field on/off toggle in Create & Edit Borrower

You can now create a borrower without setting a date of birth. A new toggle switch next to the Date of Birth field is set on by default. When you click/tap to switch it off, the value selection fields disappear and you can save the form without a date of birth.

In the Borrower Header if there is no date of birth the field value displays as ‘[unknown]’.

The new toggle switch is also given In the Borrower Header edit form. If there is no date of birth the toggle is Off and the date fields are not displayed; click/tap to switch it on to display the fields and set a date of birth.

If there is a date of birth the toggle is set on and the date fields are displayed; if you click/tap to switch it off and save the form then the date of birth is removed from the borrower.

 

Edit borrower no longer setting spurious DoB

Borrower records where there is no date of birth now retain no value for the Date of Birth when you edit some other data in the borrower record, rather than setting it to the current date.

 

Release to the live service

This version of Soprano will be released to the live service on Tuesday 4th July 2017.

 

Comments and contact

If you have any comments, questions or suggestions please get in touch. You can comment here on the blog, in the Soprano Forum, or contact your Account Manager. To suggest and discuss additional features there is the Soprano Ideas Forum.

 

Soprano release 28th June 2017

We’re pleased to announce that the version of Soprano that has been in preview recently has now been released to the live service.

Details of the inclusions are given in the release notice on the Soprano blog.

If you have any comments, questions or suggestions please get in touch. You can comment here on the Soprano blog, on the Soprano forum and Soprano Ideas or contact your Account Manager or the Soprano team directly.